Executive Assistant to the Founder (Sri Lanka)

Remote

Full Time

Mid Level

Position: Executive Assistant to the Founder
Location: Remote; Sri Lanka
Hours: Full-time – 3:30am - 11:30am, IST Colombo time
Seniority Level: Mid-Senior

Are you a proactive, switched-on Executive Assistant who takes genuine ownership of the person you support? Do you enjoy being across everything - anticipating needs, handling follow-ups without being chased, and bringing calm and structure to a fast-moving day?

We are looking for an Executive Assistant to the Founder to work directly with the founder of a leading buyer's agency based in Melbourne. The founder is currently based in Spain, so this role plays a critical part in keeping the business moving across time zones.

The goal of this role is to become the founder's "second brain" — someone across every email, Slack message, and calendar invite, who filters the noise and surfaces only what genuinely needs attention. Over time, you will reduce the founder's day-to-day cognitive load so he can step away from his inbox and Slack with full confidence that nothing is falling through the cracks.

Your Main Responsibilities

Inbox Management: Organize and maintain a clean, well-managed inbox. Draft responses, prioritize what needs attention, and handle routine communications end-to-end.
Calendar Management: Schedule and coordinate meetings with clear agendas and context. Structure the calendar for focus and flow, and proactively resolve scheduling conflicts before they surface.
Proactive Follow-ups: Track ongoing conversations with team members, clients, and external parties. Keep things moving without the founder needing to chase or remind.
Slack & Communication Filtering: Monitor key Slack channels, filter out the noise, and surface only what genuinely requires the founder's attention.
Daily Summaries: Provide clear, structured updates covering: what has been handled, what is in progress, and what requires a decision or input.
General Admin: Support both business and personal admin tasks. Over time, this will expand to travel bookings (flights, accommodation) and team admin (e.g. leave tracking, coordination).

What Your Profile will Look like

Must have: 3+ years of proven experience as an Executive Assistant, Personal Assistant, or similar role supporting a senior executive or founder.
Must have: A proactive, ownership-driven mindset. You don't wait to be told — you anticipate, figure things out, and take initiative. You are comfortable with ambiguity and can operate without everything being perfectly laid out for you.
Must have: Excellent written and verbal English. You can draft professional, well-judged emails on behalf of the founder and communicate clearly with both internal team members and external stakeholders.
Must have: Strong judgement on what is urgent vs. what can wait, and the confidence to make that call.
Must have: Tech-savvy and quick to pick up new systems. Comfortable with Google Workspace and tools that help structure communication and delegation (e.g. Hiver, Slack, Notion — prior experience not required, but willingness to learn is essential).
Preferred: Experience or interest in the real estate or property industry.
Preferred: Experience using AI tools to streamline workflows.

Benefits of joining the Elephant Teams Family

When you join Elephant Teams, you aren’t just getting a job; you are joining a community of high-performing remote professionals.

Fully Remote Work: WFH, always. We provide all the equipment you need to succeed.
Competitive Compensation: A salary package that reflects your technical expertise and level of responsibility.
Team Events: Join our Sri Lanka-based community for regular in-person team gatherings.
Professional Growth: Work directly with a high-profile Melbourne brand, lead the implementation of cutting-edge AI, and grow in a fast-paced, international environment.

If you're a proactive, switched-on EA ready to become the right hand of a growing property founder — we'd love to hear from you.

Submit your application by attaching your resume and answering a few quick questions to help us get to know you better.

Note: You must have legal working rights in Sri Lanka and reside in Sri Lanka to apply for this role.

Keywords for LinkedIn: Executive Assistant, Personal Assistant, Virtual Assistant, Founder's Assistant, Chief of Staff, Business Partnering.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Why are you looking for a new role?*

Do you have at least 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role directly supporting a senior executive or founder?*

How many years of experience do you have directly supporting a senior executive, founder, or C-suite leader?*

Which of the following have you done independently in previous roles? (Select all that apply)* Managed an executive's inbox end-to-endDrafted emails on behalf of an executiveManaged a busy calendar and scheduled meetings with agendasFiltered and prioritised Slack/Teams messages for an executiveProvided daily/weekly summaries of priorities and actionsBooked travel (flights, accommodation, itineraries)Handled personal admin tasksManaged team admin (leave tracking, coordination)

Please rate your English skills - spoken and written*

What is your current pay - in LKR per month?*

What is your expected pay - LKR per month?*

Are you comfortable working the required hours (3:30 AM – 11:30 AM IST, with a possible variation of +/- 1 hour based on client requirements)*

Are you currently located in Sri Lanka and do you have legal working rights in Sri Lanka?*

What is your earliest start date? If Selected*

Human Check*

Submit Application